Xero vs Quickbooks: Choose The Best Software!

Quickbooks vs Xero vs Freshbooks: Choose The Best Software!

Accounting software is a must-have thing for your company’s growth. When it comes to the best cloud-based software, you will come across just two names: QuickBooks and Xero. While talking about Quickbooks vs Xero, they both are similar in various ways such as both software are web-based known for their unbeatable tools, sets, features, ease of use, flexibility, and many more. But they have different approaches with different merits and demerits. 

The major question is how to feel confident while choosing one of them for your business. Both the software are powerful accounting solutions that help business owners handle their companies efficiently. If both the programs are best then how to choose between the two. 

This Xero vs. QuickBooks comparison will help you choose the best accounting software. We will provide a complete overview of each software, explaining their features, pricing, differences, and highlights.

Quickbooks vs Xero: An Overview

Quickbooks vs Xero: An Overview

You might assume both software are the same, as they are web-based platforms with numerous similar features. You can access them via the internet anytime. Additionally, QuickBooks Online and Xero offer various subscription plans to choose from priced monthly. You get more features and tools as well with higher subscription plans.

Also, Xero and QuickBooks offer mobile apps for free to handle the accounting tasks on the go. Moreover, both give additional integration options for third-party apps and tools.

However, to decide the best for your company, you have to understand what each software offers specifically. So, let’s start our QuickBooks vs Xero comparison by exploring each one individually.

Xero Accounting Software

Xero features

Initiating with the Xero software, you can choose the three plans named- Early, Growing, Established. All in all, Xero offers you loads of features and accounting tools including:

  • Invoicing, bills, and quotes
  • Bank connections
  • Bank reconciliation
  • Inventory management and tracking
  • Unlimited users
  • Sales tax management
  • Purchase orders
  • Contacts, file storage, and smart lists
  • Dashboard and reporting
  • Accept online payments 
  • Also offers payment processor integration
  • Fixed asset management
  • Ability to integrate with more than 700 third parties
  • With Gusto, Xero has a payroll partnership 
  • Free mobile app
  • Online customer support 24/7

Xero Early

The first plan includes all the features we mentioned above. Additionally, it offers:

  • Enter five bills
  • Send 20 quotes and invoices
  • Reconcile bank transactions

Pricing: The Early plan costs you $9 for a month.

Xero Growing

The second plan enables you to send unlimited invoices, bills, and quotes.

Pricing: The Growing plan costs you $30 for a month.

Xero Established

The third and last plan involves all the features of early as well as growing plan, with additional benefits:

  • Handling multiple currencies.
  • Moreover, it offers you two feature sets, are- Projects and Expenses.

Using Xero Projects, you can track, manage and bill your projects in the Xero web-based platform and the mobile app. Also, tasks, like tracking time, entering expenses, and recording deposits, and monitoring the performance of the project, can be managed easily.

Using Xero Expenses, you can assign and handle the business expenses as well. Additionally, you can provide expenses via mobile app, label your expenses, capture paper receipts, and manage the company and user permissions to allow who can see, submit over, and sanction expense claims.

Pricing: The Established plan costs you $60 for a month.

Quickbooks Accounting Software

Quickbooks Accounting Software

Now, you understand what Xero software can offer your company in terms of features, pricing, and plans. Let’s continue the QuickBooks vs Xero comparison by exploring QuickBooks.

One major difference between Quickbooks and Xero is that Xero offers you three subscription plans, whereas, Quickbooks offers you four: 

  1. Simple Start
  2. Essentials
  3. Plus
  4. Advanced

Also, the more price you pay the more capabilities and features you get. The basic features regardless of the plan you choose include:

  • Invoicing as well as estimates
  • Tracking of income and expense as well
  • Basic reporting
  • Accept payments
  • Tax organization tools
  • Also, bank account connection
  • Bank reconciliation
  • Accountant access
  • Receipt organization and capture
  • Well integration with other third-party platforms as well as other QuickBooks apps
  • Free mobile app
  • Mobile-based customer support

QuickBooks Simple Start

QuickBooks Simple Start

For the QuickBooks Simple Start plan, you will have to spend $25 per month. Fortunately, presently QuickBooks offers a 50% off promotion for starting three months. Since the simple start is just like the most basic Quickbooks version, it has capabilities including:

  • Firstly, it sorts transactions automatically into tax categories
  • Import transactions from credit cards, bank, Square accounts, PayPal, and more
  • Accept credit cards 
  • Approves bank transfers in the invoices
  • Arrange expenses and income into tax categories
  • Track sales
  • Monitor sales tax
  • Send payment reminders
  • Calculate taxes automatically on your invoices
  • Track invoice statuses
  • Automatically match payments to invoices 
  • Manage 1099 contractors, track 1099 payments, assign vendor payments

QuickBooks Online Essentials

The second plan is QuickBooks Online Essentials for which you will be spending $40 per month. But for the initial three months, you have to pay $20 per month only. Moreover, it includes all the features that are available in the simple plan, the additional capabilities include:

  • Firstly, it supports three users
  • Create recurring payments
  • Manage bills and their status 
  • Record payments
  • Create checks and print anytime
  • Pay multiple bills and vendors simultaneously
  • Track employee billable hours and add time automatically to invoices
  • Lastly, it integrates well with QuickBooks TSheets 

QuickBooks Online Plus

The third plan is QuickBooks Online Plus for which you will be spending $70 per month. But for the initial three months, you can apply for a discount. QuickBooks Online Plus incorporates every feature available in a simple and essential plan, the additional capabilities include:

  • Firstly, it supports five users
  • Project profitability tracking
  • Advanced reporting
  • Track labor costs and payroll
  • Monitor expenses as well as job costing
  • Track inventory
  • Track cost of goods, also get low-stock notifications
  • Create purchase orders
  • Handle vendors
  • Easy inventory Import from Excel
  • Syncing with various eCommerce tools
  • Create user permissions
  • Easy assigning work to specific users

QuickBooks Online Advanced

The fourth and final plan is QuickBooks Online Advanced. It is expensive but then it is worthy of the features, functionalities, and tools it offers. You need to pay $150 monthly to avail of the services of this plan. But for the initial three months, you can apply for a discount. All in all, it incorporates all the features that are available in the simple, essential, and plan, the additional capabilities include:

  • Supports 25 users
  • Smart reporting that too Fathom powered
  • Accelerated invoicing
  • Premium customer support
  • For reports, you get enhanced custom fields

Quickbooks Online vs. Xero: Costs

Plan 1 Simple Start: $25 for a month Early: $9 for a month
Plan 2 Essentials: $40 for a month Growing: $30 for a month
Plan 3 Plus: $70 for a month Established: $60 monthly
Plan 4 Advanced: $150 for a month N/A

Quickbooks vs Xero: The Bottom Line

Xero Quickbooks Online (QBO)
Ease of Use ✓ –Well intuitive design ✗ – Easy learning for beginners
User Limits ✓ – You can add unlimited users to your account ✗ – You get limited plans you select
Mobile App ✓ – On-the-go use ✗ – Similar features as QB site
Security ✓ – Secure ✓ – Secure
Updates ✓ – Latest features as well as updates once 3-6 weeks ✗ – Infrequent updates
Features ✓ – No need to pay extra for more features ✗ – pay more for additional features
Pricing ✓ – Various plans for each business ✓ – Numerous plans for various businesses

You can read more here: Quickbooks vs Freshbooks Overview

Freshbooks vs Quickbooks vs Xero

We have discussed the features, tools, and pricing of Quickbooks as well as Xero. Let’s compare both to other famous software Freshbooks. Just like Xero and Quickbooks, Freshbooks is also web-based and you can use it anytime via the Internet. Additionally, FreshBooks offers three plans, and the more you pay the extra features you get.

With FreshBooks, you can handle major accounting tasks such as expenses, invoices, and reports. So, let’s check out the features, tools, pricing of FreshBooks to help you decide the best for you.

Freshbooks Accounting Software


With FreshBooks, you can choose the three available plans:

  1. Lite
  2. Plus
  3. Premium

Moreover, FreshBooks is also giving a 60% discount for straight six months on its all plans. But this deal is for a limited time and you get it when you skip the free 30-day trial period and choose to buy now. Let’s check out the basic features all these plans include:

  • First, it approves ACH bank online transfers
  • Accept credit cards 
  • Professional and customizable invoices
  • Offers accounting functions such as balance sheets, chart of accounts, cost of goods sold, etc.
  • Storage for relationship feed and client information
  • You can track time as well as expenses
  • Dashboard for checking the accounting functions
  • Collaboration tools for management of team and clients.
  • Phone and email support i.e Toronto-based.
  • At last, you get FreshBooks mobile app 

FreshBooks Lite

The first plan is Freshbooks lite which is the least expensive as well as great for small businesses. You can avail of its services at $15 monthly or $13.50 monthly in case you choose a yearly plan. This plan is suitable for mobile business owners, enabling you to add at least 5 billable clients to your respective account.

FreshBooks Lite includes:
  • The first feature is automated bank import
  • Unlimited as well as customized invoices
  • Online ACH bank transfer and credit card acceptance
  • Unlimited expense entries
  • Custom workflow and functionality 
  • Unlimited estimates
  • Tax time reports
  • Unlimited time tracking
  • Options of around 200 integration including customer relationship management, payroll, payment processors, etc.

FreshBooks Plus

Freshbooks pricing

The Plus plan is suitable for small businesses costing $25 monthly and $22.50 monthly in case you choose a yearly plan. Additionally, this plan incorporates 50 billable clients and includes all features of the Lite plan. The additional capabilities are:

  • First of all, you get automated recurring invoices
  • Unlimited proposals
  • Scheduled late fees
  • Reports of double-entry accounting 
  • Client retainers 
  • Late payment reminders automated

Here, you can add the advanced payments by paying an additional $20 monthly.

FreshBooks Premium

The third and last plan is for growing businesses costing $50 monthly and $45 monthly if you choose an annual plan. You can access all features of the Lite and Plus plan and include 500 billable clients.

Note: All three plans of Freshbooks give access to a single user. To add extra members to the account, you have to pay an additional $10 monthly per user.

Final Take

Freshbooks is suitable for creative as well as small service-based businesses. But for a complete accounting solution, you either have to choose Quickbooks or Xero. If you are still puzzled and can’t choose between Quickbooks vs Xero vs Freshbooks, then try out the free trials of each software to find which one serves your company’s interest. 

At last, we hope that this comparison helped you choose the best accounting software. We offered a complete overview of each software, explaining their features, pricing, differences, and highlights. This will help you choose wisely. Also, feel free to give reviews on your preferred choices below. Good Luck!

Leave a Reply

Your email address will not be published. Required fields are marked *